ACCOUNTING DIVISION
Ferdinand Rene B. Quesada
Accountant V
About Us
The Accounting Division is responsible for the processing of Purchase Request, Purchase Order and Disbursement Vouchers; preparation of payrolls, and financial reports; preparation of hospital bills of admitted patients and the pre-audit of financial transactions including the inspection of all deliveries to the hospital.
Mission & Vision
OUR VISION
A reliable financial information center conforming to Philippine Public Sector Accounting Standards and manned with committed and competent personnel.
OUR MISSION
To provide fair, accurate and timely financial reports and information in accordance with established government rules and regulations.
Core Values
A - Accuracy
C - Completeness
C - Competence
T - Timeliness
G - Going-concern
Ferdinand Rene B. Quesada – Accountant V
Aida Ruby M. Domaoan – Accountant IV
Jan Jeffrey M. Bugaoisan – Accountant III
Bookkeeping
Personnel assigned:
Nelie S. Guzman – Senior Bookkeeper
Francia B. Rodriguez – Accounting Clerk II
Renar Jeff B. Viluan – Office Aide
The bookkeeping section is responsible for the:
1. Preparation of Journals:
· Cash Receipts Journal (CRJ)
· Cash Disbursements Journal (CDJ)
· Check Disbursements Journal (CKDJ)
· Schedule of Advances for Operating Expenses
· Schedule of Advances for Payroll
· Schedule of Advances for Officers and Employees
· Schedule of Accounts Payable
· Schedule of Due to Officers and Employees
· Schedule of Due to BIR
· Schedule of Due to GSIS
· Schedule of Due to HDMF
· Schedule of Due to Philhealth
· Schedule of Due to GOCC’s
· Schedule of Due to LGU’s
· Schedule of Guaranty/Security Deposits Payable
· Schedule of Other Payables
· Schedule of Other Payables – Miscellaneous
· Schedule of Retention Fees
· Affiliation fee from affiliated school
Payroll
Personnel assigned:
Danmark N. Rosario – Office Aide
Alberto O. Calixtro Jr. – Office Aide
The payroll section is responsible for the:
1. Preparation and computation of the following Payroll:
· Monthly payroll
· Miscellaneous payroll
· Overtime pay and night differential
· Monetization of Leave of Credits
· Loyalty and Longevity Differential
· Bonuses and Allowances
· ITR (Income Tax Return) or BIR Form 2316
· Certificate of Last Salary of employee
Processing
Personnel assigned:
Ma. Gemma M. Valderama – Office Aide
Kevin B. Bueza – Office Aide
The processing section is responsible for the:
1. Processing of Purchase Request (PR) and Purchase Order (PO):
2. Processing of Disbursement Voucher (DV):
· Payroll
· Remittance
· Suppliers w/ JEV
· Utilities w/ JEV
· Reimbursement w/ JEV
· Monetization of Leave Credits
· Cash Advance
· Liquidation
Remittance
Personnel assigned:
Mirasol R. Sablay – Accounting Clerk II
Donita Rose B. Gatela – Accounting Clerk II
The remittance section is responsible for the:
1. Preparation of remittance lists, disbursement vouchers & journal entry vouchers of the following:
· GSIS (SIC, Conso Loan, Policy Loan, Educ. Loan, Calamity Loan, Etc.)
· BIR (Emp. W/tax, 10% & 15%, 5% VAT, 2% Cont. Tax 1% Tax on local supplier)
· PHIC (Contribution)
· HDMF (Contribution & MPL)
· LBP (Salary Loan)
· Employees Development Cooperative (EDC)
· Consumers Cooperative
· Employees Association
· City Treasurers Office
Internal Control Unit
Personnel assigned:
Jaycris J. Ramos – Office Aide
The Internal Control Unit is responsible for the:
1. Inspection, examination, and checking of all deliveries to the hospitals such as medicines, medical supplies, oxygen, equipment, supplies and materials, food stuffs and groceries, etc.
2. Inspection of unserviceable equipment.
3. Inspection of services rendered to the hospital.
4. Pre-audit of Purchase Request (PR), Purchase Order (PO), Disbursement Vouchers (DV), and Journal Entry Voucher (JEV).
5. Inspection of Official Receipts.
6. Audit of Department of Health (DOH) Liquidation Report.
7. Preparation of Department of Social Welfare and Development (DSWD) Liquidation Report
8. Releasing of BIR Form 2307 of Consultants and Affiliated Doctors.
Billing Section
Personnel assigned:
Maricar C. Carabana – OIC – Billing Section
Jhay Y. Aviso – Accounting Clerk II
Christopher E. Padillion – Office Aide
Jarod Troy L. Envoltorio – Office Aide
Maria Lourdes G. Eugenio – Office Aide
Rowena S. Camota – Office Aide
Joey F. Caguimbal – Office Aide
Paul F. Cawaling – Office Aide
The Billing Section is responsible for the:
1. Preparation of bill of ER and OPD patients.
2. Preparation of temporary bill for pay patients.
3. Checking the completeness of Philhealth claims.
4. Preparation of Philhealth refund.
5. Verification of Philhealth Members Category.
6. Preparation of daily report of discharged patients. (Pay, Philhealth & Service)
7. Preparation of the Statement of Services Rendered (SSR) to patients – Pay, Service, and Philhealth patients.
8. Preparation of Monthly Monitoring Hospital Report (MMHR) required by PHIC.
9. Preparation of SOA of Affiliated Schools.
10. Receiving of Guarantee Letters (GL) of patients issued by DOH, PCSO and DSWD.
11. Receiving of Promissory Notes of pay patients.
Philhealth Section
Personnel assigned:
Maria Celia L. Buñag – Supervising Administrative Officer
Arvie Joyce A. Allego – Office Aide
Angelito O. Dematera – Office Aide
Roana Marie P. Santos – Office Aide
Johnrey G. Apo – Office Aide
Mary Joyce Adalla – Office Aide
Christian L. Pesigan – Office Aide
The Philhealth Section is responsible for the:
1. Processing and Transmittal of Philhealth Claims:
· Receives Claims of Discharged Philhealth patients from Billing Section
· Encodes PHIC Claims to E-Claims System
· Check PHIC Claims encoded before transmiiting
· Reviews CSF and other attached documents and make necessary adjustments if any
· Scans all required documents for attachment in E-claims
· Uploads scanned documents
· Transmits Philhealth Claims using E-claims
2. Processing of Return to Hospital (RTH) and Denied Claims
· Receives RTH Claims and Denied Claims from Philhealth NCR Central Office
· Reviews RTH and Denied Claims received
· Checks RTH Letter and Validation Report of RTH Claims
· Evaluates Discrepancies of RTH Claims
· Reviews and accomplished the required documents based on the notations in Validation Report of Philhealth
· Scans required RTH documents for refiling
· Downloads CF4 & CF2 from the E-Claims System if needed for compliance of Denied and RTH Claims
· Validates RTH Claims in the system and uploads Scanned Documents using the E-Claims System
· Refiles RTH Claims
· Prepares Motion for Reconsideration/Appeal letter for Denied Claims
· Submits manually all denied claims with appeal letter to Philhealth NCR Central Office (Quezon City)/ Protest and Appeal Review Dept. (PARD) Pasig City
The Accounting Division is responsible for the processing of Purchase Request, Purchase Order and Disbursement Vouchers; preparation of payrolls, and financial reports; preparation of hospital bills of admitted patients and the pre-audit of financial transactions including the inspection of all deliveries to the hospital.
Mission & Vision
OUR VISION
A reliable financial information center conforming to Philippine Public Sector Accounting Standards and manned with committed and competent personnel.
OUR MISSION
To provide fair, accurate and timely financial reports and information in accordance with established government rules and regulations.
Core Values
A - Accuracy
C - Completeness
C - Competence
T - Timeliness
G - Going-concern
Ferdinand Rene B. Quesada – Accountant V
Aida Ruby M. Domaoan – Accountant IV
Jan Jeffrey M. Bugaoisan – Accountant III
Bookkeeping
Personnel assigned:
Nelie S. Guzman – Senior Bookkeeper
Francia B. Rodriguez – Accounting Clerk II
Renar Jeff B. Viluan – Office Aide
The bookkeeping section is responsible for the:
1. Preparation of Journals:
· Cash Receipts Journal (CRJ)
· Cash Disbursements Journal (CDJ)
· Check Disbursements Journal (CKDJ)
- Authority to Debit Account Disbursements Journal (ADADJ)
- Preparation of Adjusting Entries – at year end and Reversing Entries – at beginning of the year
- Updating, footing and balancing of Schedule of Account Balances:
· Schedule of Advances for Operating Expenses
· Schedule of Advances for Payroll
· Schedule of Advances for Officers and Employees
· Schedule of Accounts Payable
· Schedule of Due to Officers and Employees
· Schedule of Due to BIR
· Schedule of Due to GSIS
· Schedule of Due to HDMF
· Schedule of Due to Philhealth
· Schedule of Due to GOCC’s
· Schedule of Due to LGU’s
· Schedule of Guaranty/Security Deposits Payable
· Schedule of Other Payables
· Schedule of Other Payables – Miscellaneous
· Schedule of Retention Fees
- Preparation of Apportionment:
· Affiliation fee from affiliated school
Payroll
Personnel assigned:
Danmark N. Rosario – Office Aide
Alberto O. Calixtro Jr. – Office Aide
The payroll section is responsible for the:
1. Preparation and computation of the following Payroll:
· Monthly payroll
· Miscellaneous payroll
· Overtime pay and night differential
· Monetization of Leave of Credits
· Loyalty and Longevity Differential
· Bonuses and Allowances
- Computation and deduction of tax, government share and personal share of GSIS, Pag-Ibig and PHIC of employees.
- Deduction of GSIS and Pag-Ibig Loan, Coop. Loan and Employees Association Contribution.
- Provides the following:
· ITR (Income Tax Return) or BIR Form 2316
· Certificate of Last Salary of employee
- Preparation of Voucher for 50% Monetization of Leave of Credits.
- Maintaining of records of all payroll related files.
Processing
Personnel assigned:
Ma. Gemma M. Valderama – Office Aide
Kevin B. Bueza – Office Aide
The processing section is responsible for the:
1. Processing of Purchase Request (PR) and Purchase Order (PO):
2. Processing of Disbursement Voucher (DV):
· Payroll
· Remittance
· Suppliers w/ JEV
· Utilities w/ JEV
· Reimbursement w/ JEV
· Monetization of Leave Credits
· Cash Advance
· Liquidation
- Releasing of form 2307 to suppliers.
- Preparation of Utilization Report to DOH.
- Preparation of Endorsement Letter of PCSO.
Remittance
Personnel assigned:
Mirasol R. Sablay – Accounting Clerk II
Donita Rose B. Gatela – Accounting Clerk II
The remittance section is responsible for the:
1. Preparation of remittance lists, disbursement vouchers & journal entry vouchers of the following:
· GSIS (SIC, Conso Loan, Policy Loan, Educ. Loan, Calamity Loan, Etc.)
· BIR (Emp. W/tax, 10% & 15%, 5% VAT, 2% Cont. Tax 1% Tax on local supplier)
· PHIC (Contribution)
· HDMF (Contribution & MPL)
· LBP (Salary Loan)
· Employees Development Cooperative (EDC)
· Consumers Cooperative
· Employees Association
· City Treasurers Office
- Preparation of Certificate of Remittance (as needed).
- Preparation of Certificate of Take-home Pay as supporting document for MPL.
- Preparation of BIR Form 2307
- Preparation of BIR Form 2316
- Preparation of Notice of Deduction for Payroll preparation
- Posting to Employees’ Individual Index of Payment of Loans
- Posting of deductions to Liabilities Control Ledger
Internal Control Unit
Personnel assigned:
Jaycris J. Ramos – Office Aide
The Internal Control Unit is responsible for the:
1. Inspection, examination, and checking of all deliveries to the hospitals such as medicines, medical supplies, oxygen, equipment, supplies and materials, food stuffs and groceries, etc.
2. Inspection of unserviceable equipment.
3. Inspection of services rendered to the hospital.
4. Pre-audit of Purchase Request (PR), Purchase Order (PO), Disbursement Vouchers (DV), and Journal Entry Voucher (JEV).
5. Inspection of Official Receipts.
6. Audit of Department of Health (DOH) Liquidation Report.
7. Preparation of Department of Social Welfare and Development (DSWD) Liquidation Report
8. Releasing of BIR Form 2307 of Consultants and Affiliated Doctors.
Billing Section
Personnel assigned:
Maricar C. Carabana – OIC – Billing Section
Jhay Y. Aviso – Accounting Clerk II
Christopher E. Padillion – Office Aide
Jarod Troy L. Envoltorio – Office Aide
Maria Lourdes G. Eugenio – Office Aide
Rowena S. Camota – Office Aide
Joey F. Caguimbal – Office Aide
Paul F. Cawaling – Office Aide
The Billing Section is responsible for the:
1. Preparation of bill of ER and OPD patients.
2. Preparation of temporary bill for pay patients.
3. Checking the completeness of Philhealth claims.
4. Preparation of Philhealth refund.
5. Verification of Philhealth Members Category.
6. Preparation of daily report of discharged patients. (Pay, Philhealth & Service)
7. Preparation of the Statement of Services Rendered (SSR) to patients – Pay, Service, and Philhealth patients.
8. Preparation of Monthly Monitoring Hospital Report (MMHR) required by PHIC.
9. Preparation of SOA of Affiliated Schools.
10. Receiving of Guarantee Letters (GL) of patients issued by DOH, PCSO and DSWD.
11. Receiving of Promissory Notes of pay patients.
Philhealth Section
Personnel assigned:
Maria Celia L. Buñag – Supervising Administrative Officer
Arvie Joyce A. Allego – Office Aide
Angelito O. Dematera – Office Aide
Roana Marie P. Santos – Office Aide
Johnrey G. Apo – Office Aide
Mary Joyce Adalla – Office Aide
Christian L. Pesigan – Office Aide
The Philhealth Section is responsible for the:
1. Processing and Transmittal of Philhealth Claims:
· Receives Claims of Discharged Philhealth patients from Billing Section
· Encodes PHIC Claims to E-Claims System
· Check PHIC Claims encoded before transmiiting
· Reviews CSF and other attached documents and make necessary adjustments if any
· Scans all required documents for attachment in E-claims
· Uploads scanned documents
· Transmits Philhealth Claims using E-claims
2. Processing of Return to Hospital (RTH) and Denied Claims
· Receives RTH Claims and Denied Claims from Philhealth NCR Central Office
· Reviews RTH and Denied Claims received
· Checks RTH Letter and Validation Report of RTH Claims
· Evaluates Discrepancies of RTH Claims
· Reviews and accomplished the required documents based on the notations in Validation Report of Philhealth
· Scans required RTH documents for refiling
· Downloads CF4 & CF2 from the E-Claims System if needed for compliance of Denied and RTH Claims
· Validates RTH Claims in the system and uploads Scanned Documents using the E-Claims System
· Refiles RTH Claims
· Prepares Motion for Reconsideration/Appeal letter for Denied Claims
· Submits manually all denied claims with appeal letter to Philhealth NCR Central Office (Quezon City)/ Protest and Appeal Review Dept. (PARD) Pasig City