DEPARTMENT OF PHARMACY

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STAFFING FUNCTIONS

Chief Pharmacist
 Establish the goals and objectives of the hospital pharmacy in coordination with the staff.
 Assure compliance with all legal and regulatory requirements to effectively render hospital pharmacy services (FDA, DDB, PDEA, DOH and other regulatory agencies).
 Develop an organizational structure with clearly defined lines of authority and job responsibilities that enable the staff to work together toward common objectives.
 Instruct, train and supervise employees of the hospital pharmacy.
 Orient pharmacy interns on the Standard Operating Procedures (SOPs) of the pharmacy, hospital organization, and policies.
 Approve pharmacy staff schedule of duties.
 Integrate pharmacy services with other hospital departments and with the medical staff to establish multidisciplinary approach on improving patient care.
 Prepare and submits Project Procurement Management Plan (PPMP) for medicines, supplies and equipment outlay.
 Prepare the pharmacy service operational plan.
 Seek innovative ways to reduce and contain costs while providing quality care.
 Review and update list of pharmaceuticals to be procured.
 Establish policies and procedures to improve pharmacy services.
 Collate reactions/comments concerning prescribed medications and other pharmacy services rendered.
 Report collected reactions/comments to the PTC and Bids and Awards Committee (BAC).
 Approve pharmacy requisitions of supplies and medicines.
 Provide information concerning medicines and drug therapy to all concerned health personnel in the hospital.
 Participate actively as a voting member of the Pharmacy and Therapeutics Committee (PTC).
 Develop a system to assure continuous quality improvement of the pharmacy services.
 Participate in hospital infection control program.
 Assist in the evaluation of Adverse Drug Reaction (ADR) reports, Drug Utilization Evaluation (DUE) and on Infection Control.
 Participate in research activities regarding behavioral, socio-economic pharmaceutical and clinical researches.
 Inspect from time to time, the recorded data in the stock cards.
 Prepare memoranda to the Chief of Hospital, Administrator and other departments of the hospital regarding pharmacy issues and concerns.
 Review and submits financial, statistical, and other required reports.
 Plan suitable educational and training programs for professional staff and pharmacy interns.
 Conduct Continuous Quality Improvement program review of the pharmacy service.
 Participate in the CQI program of the hospital multidisciplinary committee.
 Attend meetings/seminar-workshops related to medicines and hospital pharmacy operations.
 Recommend pharmacy development to the Chief of Hospital.
 Check, evaluate, and approve performance ratings of the pharmacy staff.
 Maintain inventory control program.
 Monitor distribution of dangerous drugs.
 Perform other related functions as instructed by the supervisor.

Assistant to the Chief Pharmacist
 Assume the functions and responsibilities of the chief pharmacist in his/her absence.
 Educate and train pharmacy interns and personnel on the different areas and services of the hospital pharmacy.
 Assist in the planning of activities and in the preparation of policies and procedures on the operations of the hospital pharmacy.
 Supervise clerical and record-keeping activities.
 Collate reports on Adverse Drug Reactions (ADRs), Infection Control and Drug Utilization Evaluation (DUE).
 Supervise the receiving, checking, and proper storage of all drugs, biological products and medical supplies.
 Review schedules and duties of the pharmacists and other personnel.
 Participate in medical rounds and on the review of the patients’ medication history to promote rational drug therapy.
 Supervise inventory taking on pharmaceuticals.
 Prepares list of medicines to be procured and submits the same to the Chief Pharmacist.
 Prepare list of medicines to be posted at the pharmacy-dispensing counter.
 Assist in the planning and preparation of research activities.
 Assist in the preparation of educational pharmacy programs for professional staff and pharmacy interns.
 Supervise/assist pharmacists in the dispensing of pharmaceutical products.
 Assist in the implementation of the CQI program of the hospital pharmacy.
 Attend training/seminar-workshop and consultative meetings related to drugs, hospital pharmacy practices and services.
 Assist the chief pharmacist on the evaluation of the over-all performance of the staff.
 Perform other related functions as instructed by the Chief Pharmacist.

Senior Pharmacist
 Assume the functions and responsibilities of the supervising pharmacist in his/her absence.
 Assist the supervising pharmacist in the supervision of Pharmacy Service activities.
 Ensure implementation of the pharmacy SOPs.
 Participate in the inspection of drug products delivered with the Inspection Committee and with the representative from the supply office.
 Guide subordinates in work prioritization and specific tasks to be performed.
 Maintain and update dangerous drugs books,
 Provide drug information to physicians, nurses, allied medical staff and patients.
 Inspect and monitor drug products in all treatment areas.
 Participate in research activities.
 Monitor stocks, equipment, and requisitions regularly.
 Assist in the training of pharmacy interns.
 Participate in the Continuous Quality Improvement Program (CQIP) of the Hospital Pharmacy.
 Perform other related functions as instructed by his/her superiors.

Clinical Pharmacist
 Checks effectiveness of treatment regimens, safety of medications (i.e., drug interactions) and patient compliance issues.
 Expands his/her practice to go beyond distributive functions.
 Reviews and interprets all the medication orders in the patient’s charts during the shift.
 Accomplishes Patient Database.
 Checks Medication and Treatment Record.
 Inserts Pharmacist’s Notes in patient’s chart, e.g., automatic stop order for antibiotics.
 Communicates dug-related concerns to doctors and nurses.
 Report to Antimicrobial Stewardship (AMS) Team meeting.
 Encode antimicrobial use of every patient to Antimicrobial Surveillance Monitoring Logbook.
 Collate the AMS approval form and shall be reviewed by the Antimicrobial Stewardship Committee every three months.
 Assists in coordinating and implementing AMS activities.
 Assists in the development and dissemination of guidelines, monitoring of antimicrobial use and AMR, and in assessing the performance of AMS program.
 Ensures/enforces compliance to all AMS policies, guidelines and procedures.
 Educates pharmacy staff and students on AMS.
 Coordinates with medical and nursing staff to ensure timely administration of appropriate antimicrobials.
 Identifies cases that require review by ID specialists.

Staff Pharmacist
 Fills prescriptions and dispenses pharmaceutical products.
 Checks manufacture and expiration dates of drug products.
 Checks label of medicines in accordance with FDA labeling requirements.
 Records issuances of medicines in the stock cards and accomplishes issue report forms after every shift.
 Files and maintains prescriptions for two (2) years.
 Notifies physicians on any therapeutic incompatibilities, potential drug interactions and duplicate prescriptions,
 Ensures that the right patient takes the right drug and right dosage at the right time.
 Conducts daily/weekly/monthly inventory of medicines and supplies.
 Prepares, check and signs charge slips issued to patients.
 Participate in research activities.
 Attends scientific seminar-workshops/consultative meetings and continuing education on drug-related matters and hospital pharmacy practices.
 Participates in Continuous Quality Improvement (CQI) program of the pharmacy service.
 Prepares Performance Evaluation System (PES).
 Performs other related functions as assigned by the immediate superior.

Storekeeper/Office Aide
 Receives and checks drug product deliveries and record data in the stock cards.
 Records data stocks transferred from the storeroom to the active storage area.
 Encodes, files, receives and releases documents.
 Assis in the daily recording of drug issuances in the stock cards.
 Prepares reports of monthly consumption and balance of stocks.
 Transfers medicines from bulk storeroom to the active dispensing area of the pharmacy.
 Assists in the regular physical inventory of stocks.
 Assists in the inspection of medicines stored in the bulk storeroom as well as in the monitoring of expiration dates.
 Maintains cleanliness of the pharmacy.
 Attends to the administrative needs of the hospital pharmacy staff.
 Participates in the Continuous Quality Improvement Program (CQIP) of the pharmacy service.
 Accomplishes the Performance Evaluation System (PES).
 Performs other related functions as assigned by the superiors.
 Attends seminar/workshops and other staff development programs relevant to the work